Data safety and data security

Data safety concerns protecting data against loss by ensuring safe storage and making regular back-ups of your data. There are various ways to store your research data safely as your project progresses.

  • TU/e network drives
    Each TU/e employee is allotted his/her personal home drive. This so-called G-drive offers 1-10 gb of storage room, depending on which department/service an employee belongs to. Departments and research groups also have their collective group folders (S drives) to which all staff members have access. Group folders also serve for sharing research data with other TU/e researchers.
    The network drives may be used for storage of small to medium-sized datasets. Data on TU/e network drives are backed up regularly.
    To find out more about network drives, home drives, fees and requests for more storage space, go to Data Management Storage Services ICT (intranet)
  • SURFdrive
    A cloud storage service for safe and reliable data storage and sharing. Datasets are stored on servers in the Netherlands and are never forwarded to third parties. Each TU/e staff member may use SURFdrive (100 gb storage space, access via TU/e account). Data may be shared also with researchers outside the Netherlands. To find out more go to the intranetpage of ICT Services;
  • Your personal (office) computer.
    Use it for storing working copies of your research data. If your computer is connected to the TU/e network the data are accessible also via a VPN link. However, data cannot be shared and you must take care of regular backups yourself;
  • Mobile hard disks
    These are cheap and easy to come by. They may however be lost or stolen, and will eventually be out of date. Therefore, they are not suited for long-term data storage;
  • Central data storage at TU/e
    For larger datasets and datafiles (varying from tens of gigabyes to the terabyte and petabyte range) that are to be saved for longer duration TU/e provides a central storage facility (Zadara). Contact ICT Services to find out more.

Data archives or data repositories
Besides safe storage of research data scientists may also desire long-term (>10 years) data usability and availability for themselves and for others. In such cases data archives or data repositories may be suitable environments for storage of research data. Data archives must often meet more stringent requirements in the way of data formats, access rights, metadata and documentation, leading to higher costs. Find out more about data archives on page After your project. .

"Archiving is more than just backing up your data, it's ensuring that your data is preserved in a secure environment for long-term citation and re-use." (Stanford University Library)

Data security
Data security is concerned with protecting your data against unauthorized use. Who has access to your data and who does not? Who may make alterations to your data and who may not?

  • Group folders on TU/e network drives enable access control: access rights to datasets stored in group folders can be set at file or folder level.
  • DataverseNL  is an IEC-supported platform which you can use for regulating access to your research data in a refined way by assigning access rights and roles. To find out more about DataverseNL go to Sharing data during your research