At least 4 weeks ahead of your graduation you must supply to the Library:

  • a pdf of the final version. You may deliver your file only once! So make sure it is the version that went to the printing company and that is used for the printed version. We’ll not replace pdfs with errors, typos and so on anymore. If you want to change the pdf, you can sent an Erratum, which we will add to the pdf.
  • the signed Statement of addition of the dissertation to the Library collection and to the TU/e Repository.
  • the signed Approval from Dean for dissertation embargo (if applicable).

Please supply these items via Hora Finita*

*Applies as of 1 July 2020:

Only when not working with Hora Finitaor when your promotion process started before Hora Finita, you should supply them via

If the file size of your dissertation is too big, please supply a download link.

At least 2 weeks ahead of your graduation you must supply to the Library 2 hard copies of your dissertation.
Note: For PhD students who fall within the PhD Regulations 2015 this term is 1 month.

All dissertations are normally made available to the general public. As standard procedure, hard copies of recent dissertations are placed in the printed library collection for review. Open access to the digital version is offered via the TU/e Repository.

Delivering hard copies of your dissertation to the TU/e Library

Please deliver the required 2 hard copies of your dissertation to the Library Desk MetaForum (8.00 - 17.00 hrs on working days) . You may also send these copies via office mail to Library Desk MetaForum. If your dissertation is to appear exclusively as a commercial edition, please supply 3 copies to the Library.

Sign and submit statement

At the same time as delivering the digital file via the upload form, the doctoral graduate should submit the signed ‘Statement of Addition of Dissertation to Library Collection and to TU/e Repository’. This is to confirm that the doctoral graduate agrees with the addition of his/her dissertation to the printed Library collection and to the digital TU/e Repository.

Download Statement form

Request for embargo in special cases

The Board of Doctoral Graduations has stipulated that as of 1 September 2015 all dissertations are to be made available to the public in general, unless the doctoral graduate has obtained prior permission from the dean of his/her department to deviate from this regulation. The imposition of an embargo must be communicated to the Library simultaneously with delivery of the hard copies and the digital file.

Valid reasons for requesting a temporary embargo are:

  • Chapters from your dissertation are still to be published as individual journal articles
  • A patent is to be applied for, based on research results described in your dissertation
  • Your dissertation is to be published as a commercial edition

 More about requesting an embargo