FAQ Open Access

  • 01. What is the TU/e open access policy?

    Effective 1 April 2015, authors at TU/e are requested to register all peer-reviewed journal articles in Pure and to submit the accepted authors’ versions (post-print) for inclusion in the TU/e Repository. Authors need only to upload their publications. The Data Management and Library will facilitate the further open access process. 

    Read more about the TU/e Open Access policy. 

  • 02. What is the final author version?

    Final author version, also known as author accepted manuscript or post-print, is version of the paper which has undergone peer review and has been accepted for publication. It precedes the final published version (Version of Record) copyedited and branded by the publisher.  

  • 03. Have the correct metadata been added to my publication in the TU/e repository, so others may cite my article?
  • 04. Why do I need to upload the final author version?

    Most of the publishers permit the final author version to be made available open access in the TU/e repository. Sometimes after a delay, known as embargo, that varies from 6 to 36 months. Data Management and Library will make a publication available open access in the repository only when permitted by the publisher. 

    Most publishers do not permit open access to a publisher’s version. This is why TU/e is particularly interested in the final author version of publications, as it aims to achieve maximum free-of-charge open access to TU/e publications. 

  • 05. Will uploading the author's version increase my visibility?

    Yes. The publications are automatically displayed on your personal Employee Page. We display the metadata and a link to the publication in the TU/e Repository. The publications are also indexed by Google Scholar and harvested by Narcis (the database of Dutch academic publications). Once your article is available through Open Access, it will be easily accessible for anyone to read and download. This increases the visibility and impact of your publication. 

  • 06. May I also upload the final published version?

    Yes, however, it is often not possible to make the publisher version open access because publishers rarely permit this. We recommend to include DOI to the publisher's version. 

  • 07. May I also upload the submitted manuscript (author version before peer review, pre-print)?

    Yes, but we ask for this version only if the publisher does not permit open access via the TU/e Repository to the final author version after peer review. The submitted manuscript, also known as the pre-print, is a version without peer review corrections. This version meets NWO’s Open Access requirements for grants received between 2015 and 2020, but not those set by the European Commission.  

  • 08. How should I register arXiv contributions?

    After publishing your publication in arXiv, the publication is often published in a journal. The metadata of the journal article can be registrered in Pure with the arXiv version uploaded as an author's version open accessible.  

    The template to use in this case is: Contribution to journal | Article | Scientific - Not Peer reviewed 

    Access to electronic version: Open - No restriction 

    The decision whether the arXiv publication remains in Pure is left to the Pure administrator of the relevant faculty. 

  • 09. What does “Indexed in DOAJ” mean?
  • 10. I don't know the embargo end date for my publication. Do I need to fill in this information and why is it sometimes populated automatically?

    When you add a new peer-reviewed article to Pure, and upload or link an electronic version, please set the access status to "embargoed". Unless you specifically know the required embargo period there is no need to fill in the  embargo start and end dates, since DML staff will retrieve this information for you during the validation process.  

    In some cases however, Pure can perform an online search to find the required embargo period for your publication (should an embargo period be applicable). In order for Pure to do this, it is required that you have filled out the following fields in the...

  • 11. Who bears responsibility for making publications available open access?

    Registering an article and uploading the accompanying final author version is the researcher’s responsibility. Checking the metadata is the responsibility of the Data Management and Library department. 

    In case of a peer-reviewed version, DML bears responsibility to check the publisher’s conditions and to make the article available Open Access via the repository as soon as this is permitted. 

    For all other types of publications, it is the author’s responsibility to set the status to either "open", "restricted" or "embargoed". 

  • 12. Where can I find more information about Pure?

    For any questions regarding the use of Pure, please consult the Pure FAQ

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