Doctorate regulations 2017

BE AWARE: IF YOU HAVE HANDED IN YOUR FORM 1 BEFORE SEPTEMBER 1, THE OLD REGULATIONS 2015 APPLY TO YOU!

The Doctorate Board has decided to amend the Regulations governing the conferral of doctor’s degrees, with effect from 1 September. 

As of 1 September 2017 the law offers the possibility for other doctorate-holding members of staff, in addition to professors, to act as supervisors. At TU/e it has been decided to grant this right to associate professors-1 (UHD-1). Deans can, on behalf of their department, submit associate professors-1 in possession of a doctorate (who they consider qualified to act as supervisor) to the Doctorate Board prior to or at the outset of the first doctorate trajectory for which they would act as supervisor. At the beginning of the doctorate trajectory it must be clear who the intended supervisor(s) is/are.

The law also offers from 1 September the possibility of awarding, instead of the doctor’s degree (Dr. before the name or D after the name as indication), the degree Doctor of Philosophy (PhD after the name as indication). By default, the degree of doctor will be awarded, unless the person concerned explicitly requests to be awarded the degree Doctor of Philosophy.

With regards to the composition of the Doctorate Committee there are a number of changes:

  • The chairman of the Doctorate Committee is no longer a voting member of the Doctorate Committee. His role is to lead the defense ceremony and the deliberations.  
  • The Doctorate Board authorizes the dean to nominate the chairman.
  • The Doctorate Committee consists of at least three independent members who are not involved with the research in question. These independent members are nominated to the Doctorate Board by the dean, on the recommendation of the supervisor. Of these independent members, at least one is not affiliated with TU/e.
  • Two advisors at most serve on the Committee.
  • With double and joint doctorates one or two independent members come from outside both TU/e and the university cooperating in the double or joint doctorate.
  • A Doctorate Committee can have more than 8 members.
  • The entire Committee consists of at least 5 persons, of whom at least 4 are voting members. If there are only 4 voting members then an additional member will be designated on behalf of TU/e as a reserve voting member.

Changes with respect to the procedure:

  • The request for permission to take a doctor’s degree must be submitted not later than five months before the intended date of the defense ceremony (was six months).
  • Following a request from the supervisor, a provisional date for the defense ceremony will be issued with the Doctorate Board’s decision concerning this request.
  • The dean will approve Form 2 on behalf of the Doctorate Board, unless in his opinion there are any details which require discussion in the Board.
  • The individual motivations of committee members given on Form 2 are limited to those of the three independent members
  • After the approval of Form 2, the dean will definitively set the date and location of the defense ceremony. This will be set at least six weeks after the date of the approval (was two months).
  • The dissertation must be printed two weeks before the date of the defense ceremony (was four weeks), while the text must be available in PDF-format four weeks beforehand.
  • Added to the Cum Laude arrangement is that the supervisor must also have the consent of the chairman of the Doctorate Committee when submitting a proposal for Cum Laude to be awarded. The names of ten experts must be included in the proposal (was four).
  • An article concerning the joint supervision doctorate has been added to the chapter on double and joint doctorates. This is the preferred option for collaboration. Double and joint doctorates are the exception.
  • In the case of double and joint doctorates, a cooperation agreement is signed prior to the first doctorate trajectory or as soon as possible after its start, but not later than one year (was two years) after the doctorate trajectory has commenced. What is new is that this is first submitted to the Doctorate Board for a decision. After a positive Doctorate Board decision, the cooperation agreement between both universities involved will be signed by the Rectors of the two universities.
  • The text concerning the allocation of time for double and joint doctorates in the commentary on the regulations governing the conferral of doctor’s degrees has been amended.

In addition, TU/e offers the possibility of a Joint Supervision Doctorate:

A joint supervision doctorate is initiated on the basis of an agreement between the university and one or more (Dutch or) foreign universities, which can be signed by the deans of the faculties involved prior to the first doctorate trajectory or as soon as possible after its commencement, but not later than one year after the doctorate trajectory has started.  

This is a doctorate at TU/e or at one of the affiliated partner institutes which involves, in one or more stays, a total of 6 to 12 months spent at the partner institutes. If the doctorate is at TU/e, the doctoral candidate will have a TU/e supervisor, as well as a co-supervisor at each of the partner institutes. The university’s regulations governing the conferral of doctor’s degrees are further fully applicable. If the doctorate is at a partner institute, the doctoral candidate will have a supervisor there and a TU/e co-supervisor. The partner institute’s regulations governing the conferral of doctor’s degrees are further fully applicable. A Doctoral Project Description will be drawn up at least six months before the stay at the host university. This will be sent for approval to the Dean of the Graduate School.

More information can be found in the commentary on the regulations governing the conferral of doctor’s degrees.

An addition to the regulations on disputes stipulates that the dispute in question must concern the quality of the dissertation or technical design.

The text concerning the combination of a first and second supervisor (professor) from outside the university, permitted only in exceptional cases, has been changed in the commentary on the regulations.

The previous version 2015 of the doctorate regulations are no longer valid.