Frequently Asked Questions

By what terms do publishers refer to final author versions?

Publishers use various terms to refer to final author versions. Here are some examples: 
Elsevier - Accepted author manuscripts (AAMs)
Emerald - Your own final version of your article
Nature Publishing Group - Author’s version of the accepted paper
Springer - An author-created version of his/her article
Taylor & Francis - Author’s Accepted Manuscript

Have the correct metadata been added to my publication in the TU/e repository, so others may cite my article?
Yes, in the TU/e Repository the metadata belonging to the published article are always displayed. Included too is the DOI (link) to the published article on the publisher’s website.

Why must I upload the final author version?
For no less than 94%¹  of articles coming from TU/e that are destined for publication in peer-reviewed journals,  the publisher will permit the final author version to be made available open access in the TU/e Repository. Sometimes after a delay varying from a few months to two years. The IEC will make a publication available open access in the repository only when permitted by the publisher.

Most publishers do not permit open access to a publisher version, this occurs only in 8% of cases. This is why TU/e is particularly interested in the final author version of publications, as it aims to achieve maximum free-of-charge open access to TU/e publications.

              1) Figures based on measurement of peer-reviewed journal articles published during year 2015

May I also upload the final published version?
Yes, but TU/e will basically ask for the final author version only. You may upload the publisher version as a supplement if you wish. However, it will in most cases not be possible to make the publisher version available open access because publishers do not permit this. Therefore, the standard procedure is to make links via DOI to the publisher's version on the publisher's website.

May I also upload the submitted manuscript (author version before peer review, pre-print)?
Yes, but the IEC will ask for this version only if the publisher does not permit open access via the TU/e Repository to the final author version after peer review. The submitted manuscript, also known as the pre-print, is a version still without peer-review corrections. This version does meet conditions with regard to open access set by NWO, but not those set by the European Commission.


Why does TU/e distinguish between peer-reviewed journal articles and other types of publications?
By doing so, TU/e acts in keeping with both international and national requirements relating to open access. Various research funders, e.g. the European Commission, require Open Access for peer-reviewed journal articles, but not yet for other types of publications. More attention is expected to be paid in future to Open Access availability of publications like conference proceedings, textbooks and dissertations. When this happens, TU/e will review its policy too.


Who bears responsibility for making publications available open access?
Registering an article and uploading the accompanying final author version is the researcher’s responsibility. Checking the metadata is the responsibility of the Information Expertise Center (IEC).

In case of a peer-reviewed article the IEC bears the responsibility to check the publisher’s conditions and to make the article available Open Access via the repository as soon as this is permitted.

For all other types of publications, it is the author’s responsibility to set the status to either "open", "restricted" or "embargoed".


For more information about Pure:
See website www.tue.nl/pure . Here you will find instructions, news, updates and a link to the Pure FAQ page..

1. Laakso M. Green Open Access policies of scholarly journal publishers: a study of what, when, and where self-archiving is allowed. Scientometrics. 2013;99(2):475-494. doi:10.1007/s11192-013-1205-3.